TomTom Expense Manager

Please note: these web pages were copied off-line for your convenience on 1 Januari 2002. Please go on-line to www.tomtom.com for up-to-date information.

home news products support shop basket

Expense Manager Helps keep track of your business expenses |

other areas
palm area
pocket pc area
nokia area
our company
about us
partners
jobs
press area
special pages
site map
register!

Runs on: Psion Revo, Revo Plus, Series 5,
Series 5mx, Series 7, netBook,
Ericsson MC218, Diamond Mako, Geofox
Languages: English, French
German, Dutch

See also: Ordering, Upgrade,
Series 3a/3c
The ideal tool for people who travel regularly and have to keep track of business expenses for reim- bursement. Easy-to-use and highly configurable to your needs or those of your company. Record your expenses on your handheld computer wherever you are, then let Expense Manager print reports or official expense claims for you.

Expense Manager contains two companion applications, one for your palmtop computer and one for your PC, for reporting purposes:

- Expense Recorder - enter any expenses on your handheld computer while you are out and about (e.g. car mileage, travel expenses, claims and reimbursements).
- Expense Reporter - let the companion Windows program supplied mimic your company's usual forms and fill in all the numbers for you! All you have to do is press the button.

Expenses can be categorised in a variety of ways and entered in local or own currencies. Expense Recorder, running on your handheld computer, allows you to create great reports and graphs as well. It also allows you to export expenses and reports to text files, spreadsheets or Quicken files.
Expense Reporter is a PC application (requires Windows 3.1, Windows 95, Windows NT 3.5, Windows for Workgroups 3.11 or higher).

| In your pocket

Expense information
Expense Manager is highly configurable. Anything that you do not need can be disabled - menu options, tab pages and dialog lines will simply disappear. Expense Manager allows you to store information about reimbursable expenses, non-reimbursable expenses, distance (mileage) expenses and advances.
For each expense you can record the following information:

- The date
- Whether the record is an expense or an advance
- The type of expense (either money or distance in miles or kilometers)
- A description
- The amount
- The currency (if any: you can disable the concept of foreign currencies if you never use them)
- Sales tax percentage (e.g. VAT. You can disable the concept if you don't need it)
- Categorisation information for the expense (e.g. "type", "city", "client", "project"...)
- Whether the expense is reimbursable (e.g. if you use a company credit card, you may have to register the expense but it will never be reimbursed, since you didn't actually pay for it yourself)
- The claim to which the expense is currently assigned, if it has been allocated to a claim. The concept of claims can be disabled, e.g. if you use the application exclusively for private purposes

Claim information
If you regularly need to submit claims to your boss or to companies you work for, you can enable the claim system. To track whether claims have been submitted & reimbursed, Expense Manager offers well-thought-out options to track and maintain the following claim information:

- The claim's reference name or number (e.g. "January", or "Perseus Project")
- The group of expenses included in the claim
- The date of submission (if you haven't yet submitted the claim it is saved as a "draft")
- The amount claimed (automatically calculated by Expense Manager as the sum total of all reimbursable expenses)
- The reimbursement date (if applicable)
- The reimbursement amount (if applicable)

If there is a mismatch between the amount claimed and the amount reimbursed, the mismatch can be automatically added to a future claim.

| On your PC

Expense Manager loaded in your report grid, showing a header with company logo.

| Reports and graphs

Expense Manager offers very powerful reporting options, and any report can be viewed as a graph. Reports can also be printed, or exported to be used by other applications.

As part of the Expense Manager package, you also get Expense Reporter, a Microsoft Windows application which allows you to specify report lay-outs, columns, rows, subtotals, formats etc. in extreme detail. So detailed, in fact, that you should be able to exactly reproduce the official company expense forms required for claiming your expenses.

| Related products

Money | My Pocket | Financial Calculator | Offline Web

| Technical Details

Languages | Requirements | Distribution | Suitable for

The application runs in English, German, French and Dutch

The application requires
220k to install and at least 220k of free memory to run.

Available
on CD-ROM
Price: £29.99
and by
immediate download
Price: US$34.99

Psion Revo
Psion Revo Plus
Psion Series 5
Psion Series 5mx
Psion Series 7
Psion netBook
Ericsson MC218
Diamond Mako
Geofox

Back to top Copyright (c)1996-2001 Palmtop BV - The Netherlands